Statutes

Official Statutes

The Belgium Nurses Working Group (hereafter referred to “Belgium NG”) is a non-profit organization. The Belgium NG is part of the European Group for Blood and Marrow Transplantation (EBMT) and has a nursing representative in the Belgium Blood Stem Cell Transplantation (SBST). The financial year of the Belgium NG coincides with the calendar year.

Objectives of the Belgium NG

• Exchange of knowledge, experience and information: Development of a network for nursing staff and learning about clinical issues from institutions
• Development of best practice guidelines
• Promotion of basic and advanced education in Haematology and Oncology
• Collaboration with national and international working groups and related associations
• Promotion and participation in nursing research
• Publication of articles in peer reviewed and non-peer reviewed journals

Members

The members of the Belgium NG are qualified nursing staff from haematology centres and centres performing workup prior to stem cell transplantations and allogeneic and /or autologous stem cell transplantations

• Kantonsspital Aarau (CIC 0316:1)
• University Hospital Basel (adult CIC 0202:1 and pediatric CIC 0202:4)
• Ospedale San Giovanni Bellinzona (CIC 0829:1)
• University Hospital Inselspital Bern (adult CIC 0221:3 and pediatric CIC 0221:1)
• HUG Geneva (adult CIC 0261:1 and pediatric CIC 0261:2)
• CHUV Lausanne (CIC 0820:1)
• Kantonsspital Luzern (personal CIC 10222) Until Lucerne has an institutional CIC, its representative nurse vote with her/ his personal CIC membership number
• Kantonsspital St. Gallen (CIC 0324:1)
• University Children’s Hospital Zurich (CIC 0334:1)
  University Hospital Zurich (CIC 0208:1)

Rights and responsibilities of the participants

• Each centre has one contact person. A centre may choose a substitute
• Mandatory attendance of the biannual meetings of the contact person or substitute from each centre (or it’s substitute)
• Continuity must be ensured
• Establish the annual goals of the Belgium NG
• Writing and dispatching the minutes of the meeting (in turns)

Opinions and decision making process

• Items to be submitted for discussion and decision must be received in advance so that they can be included in the protocol and non-attending members can give their view on the item by mail to the president
• Decisions will be made based on the majority of votes by the members of the Working Group, 2/3 of the members of the group will have to be present at that certain meeting to reach a decision
• Each centre (CIC) has one vote

Organization of the Belgium NG

Belgium NG members: see membership list

Belgium NG Board

The Belgium NG Board, who is in charge of managing the Group, consists of three (3) persons.

Duties of the President

• Achieving in joint responsibility with the members the goal set by the Belgium NG
• Chairing (or delegating this duty to a member) of the biannual meeting
• Sending working group invitations / agenda and protocols to members
• Organizing and maintain contacts with third parties (e.g. National and International Working groups in the field of the Stem Cell Transplantation, Haematology, Oncology and representatives from the Industry)
• Providing regular information to the Working Group members
• Access to the Working Group account

Duties of the Vice President

• Substitute and support of the president and/or treasurer in all duties
• Filing of protocols and current membership list

Duties of the Treasurer

• Keeping track of the budget
• Biannual report on the budget to the Belgium NG
• Access to the Belgium NG account

All earnings and profits made by a member on behalf of the Group will belong to the Belgium NG.

The Belgium NG Board can decide on spending less than the absolute sum of 1000.- SFR without asking their members. Taxes will be cleared by the treasurer as demanded by the Belgium law.

Voting procedure

• Members of the board are elected anonymously
• One vote per centre
• New elections take place every 2 years, re-election is possible once
• The newly elected Vice President will take over the position of the president after confirmation by its members
• At least 10 centres of the Working Group must have taken part in the voting before a new committee can be installed

Frequency and location of the meeting

Location: The location of the meeting varies

Participants of the Belgium NG meet twice annually for at least one half a day

Contact address

Work Address of the President of the Belgium NG